Operations Coordinator- NI/MOD (Cleveland)

Operations Coordinator- NI/MOD (Cleveland)
Broadview Heights,Ohio,United States?thyssenkrupp Elevator Corp
LocationBroadview HeightsPeriodPermanentContractFull TimeStatusLaufende RekrutierungJob IDUS_901745_ET_TKELECP05333
Your responsibilitiesthyssenkrupp Elevator Americas is currently seeking an experienced Operations Coordinator - New Installation/Modernization in Cleveland, OH. Essential duties and responsibilities:
Sends turnover approval requests to turnover "mailbox" for all jobs that are scheduled for final inspection during the month Keeps JobSight and inter-department calendars accurate
Receives final acceptance forms from the field, inputs the information date into JobSight; notifies appropriate personnel; forwards a copy of the final acceptance form to Regional Billing; and updates related reports
Receives NIM audit reports; updates JobSight and sends to NIM Audit email
Tracks jobs with NIM and/or interim maintenance and works closely with Sales Contract Administrator to ensure proper holds and/or adjustments are placed on existing service accounts under Modernization
Receives completed booking packages from sales; reviews booking package for terms and conditions pertaining to certified payroll, NIM warranty and any other pertinent terms
Prepares certified payroll package and sends to the Regional Certified Payroll Administrator
Prepares project file, truck folder, mechanic folder and Letter One Package using the booking packages provided by sales
Reviews distributor report for ship dates and updates JobSight. Includes reviewing the file to determine appropriate permits needed, preparing the permits, and preparing the intent to install forms to obtain the permit
Prepares and logs change orders into JobSight. Includes following up on outstanding change orders, booking change orders, and providing time tickets/documentation to the customer as needed
Prepares documentation and attends the weekly operation meetings and monthly order management calls Includes assigning tasks during/after the meeting If a project requires onsite visits the Coordinator may be asked to attend the kick-off meeting
Schedules final inspections with all necessary parties
Completes all project closeout documentation and sends to required recipients
Fields calls from customers regarding status of jobs and answers inquiries
Participates in the monthly A/R conference call with Regional Collections. Actively pursues and follows-up on A/R items Tracks and sends deposit checks to Regional Collections
Assists in the preparation of payroll in JobSight for Superintendent approval Includes providing documentation required for payroll processing (approved receipts, approved override rate forms); and filing original expense receipts
Receives and reviews union vacation request forms for conflicts and available time. Tracks time-off requests utilizing Vacation Tracker in Oracle, forwards reports to designated parties
Submits warranty claims and accurately tracks to ensure timely processing of the warranty
Creates parts requisitions based on accurate and detailed documentation from field and/or operations management. This may include safety, uniforms, and supplies
Reviews invoice on-hold reports and works with Office Manager, Region and Corporate, as needed, to resolve the holds
Maintains and analyses various daily, weekly and monthly reports. Includes resolving open commitments, expected receipts, and jobs eligible to close reports
Receives and distributes faxes and correspondence pertaining to operations
Performs other duties as assigned
Your profile
High school diploma or GED (general education degree); or one year certificate from college or technical school; or three to six months related experience and/or training in basic business administration; or an equivalent combination of education and experience
Some elevator repair administrative work
Oracle database knowledge
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions
Our offer to you
Safety at work & Healthcare
Safety at work & Healthcare: Highest standards in occupational safety and health, comprehensive programs and measures for safety at work and preventive healthcare with comprehensive coverage and flexible options.
Security for the future
Financial security for your individual retirement plan.
Respect, recognition and appreciation of the contribution of everyone. Regular team - and social events.
Continuing development
Training and continuing developement options. Help to grow alongside with us, in personality and profession.
Compensation & benefits
We offer a lot: Fair working conditions and a reasonable, competitive compensation are the foundation for many more attractive benefits.
Open, tolerant and constructive work environment with a team consistent of diverse views and backgrounds.
We are looking forward to your application
We work together closely and respect each other, for over 200 years now and up till today. If that is just as important to you as it is to us, apply now!
To learn more about thyssenkrupp in North America, please visit our website:
thyssenkrupp Elevator Corp. is an equal opportunity employer. Applicants will receive consideration for employment without regard to age, sex, race, color, religion, national origin, genetics, disability, gender identity, marital status, sexual orientation, veteran status or any other protected characteristic required by applicable law.
Applicants with disabilities who require reasonable accommodation in connection with the application process are encouraged to contact us directly at 1-844-427-5461.
We are thyssenkrupp!At thyssenkrupp we have more than 160,000 employees in 78 countries and annual sales of ?42,7 billion. We are active in automotive engineering, logistics, plant technology, elevator manufacturing and much more. We work in large and small businesses all around the world ? but we always work together. We have over 200 years of experience in industry and the latest cutting-edge technology. We have a position that's right for you, that piques your interest, and that puts your skills to the test.

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